Last modified: December 2, 2024
OAK PROOF GP, LLC, a Delaware corporation ("Company", "We" or “OAK PROOF GP”) respects your privacy and is committed to protecting it through our compliance with this Privacy Policy (the “Policy”).
This policy describes the types of information we may collect from you or that you may provide when you visit the Website located at oakproof.co (our "Website") and our practices for collecting, using, maintaining, protecting, and disclosing that information. This policy applies to the information we collect:
It does not apply to information collected by:
This Policy applies to:
In order to ensure the free, informed, and unambiguous consent of our Users to the collection and use of personal data, the Company requires all Users to read this Policy and accept the terms and conditions contained herein, together with consent to release personal data subject to such terms and conditions.
Capitalized terms used but not otherwise defined shall have the respective meanings ascribed thereto in the Company’s Terms of Use located at oakproof.co/TOS (the “Terms”).
Please read and review this Policy carefully. By visiting the Website, you agree to this Privacy Policy, which may be updated by us at any time (see Changes to Our Privacy Policy). If you do not agree with it, you should not use the Website. Your continued use of this Website after we make any modifications to this Policy is deemed to be your acceptance of those modifications. It is your responsibility to check this Policy periodically for updates.
This Privacy Policy concerns only the Website and does not concern any website to which the Website may link. Should you choose to visit these third-party sites, you should review their privacy policies to ensure that you understand and are comfortable with their practices concerning your personal information. Similarly, this Privacy Policy does not concern your interaction with the Company in any matter other than your use of the Website. Finally, this Privacy Policy does not address our privacy practices with respect to any nonpublic personal information we may collect from you as an investor in us or in funds that we sponsor or manage; We address these practices in separate notices to investors or potential investors.
Our Website is not intended for children under 13 years of age. No one under age 13 may provide any information to or on the Website. We do not knowingly collect Personal Information from children under 13. If you are under 13, do not use or provide any information on this Website or through any of its features, register on the Website, make any purchases through the Website, use any of the interactive or public comment features of this Website, or provide any information about yourself to us, including your name, address, telephone number, email address, or any screen name or user name you may use. If we learn we have collected or received Personal Information from a child under 13 without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under 13, please contact us at webadmin@oakproof.co.
California residents under 13 years of age may have additional rights regarding the collection and sale of their Personal Information. Please see Your California Privacy Rights (below) for more information.
TOPICS
This Policy addresses the following topics:
We collect some Personal Information about you from our Website to maintain the Website and to tailor the Website to your needs, including information:
The information we collect on or through our Website may include:
You also may provide information to be published or displayed (hereinafter, "posted") on public areas of the Website, or transmitted to other users of the Website or third parties (collectively, "User Contributions"). Your User Contributions are posted on and transmitted to others at your own risk. Although we limit access to certain pages, please be aware that no security measures are perfect or impenetrable. Additionally, we cannot control the actions of other users of the Website with whom you may choose to share your User Contributions. Therefore, we cannot and do not guarantee that your User Contributions will not be viewed by unauthorized persons.
How Do We Collect Your Data
We also may use these technologies to collect information about your online activities over time and across third-party websites or other online services (“Behavioral Tracking”). You may opt out of Behavioral Tracking on this Website and how we respond to web browser signals and other mechanisms that enable consumers to exercise choice about Behavioral Tracking by e-mailing us at webadmin@oakproof.co.
The information we collect automatically may contain statistical data, but we may maintain it or associate it with Personal Information we collect in other ways or receive from third parties. It helps us to improve our Website and to deliver a better and more personalized service, including by enabling us to:
The technologies we use for this automatic data collection may include:
We do not collect Personal Information automatically, but we may tie this information to Personal Information about you that we collect from other sources or you provide to us. Please visit and review our Cookie policy (oakproof.co/cookiepolicy) for further information.
We use the information that we collect about you or that you provide to us, including any Personal Information:
We may also use your information to contact you about our own and third parties’ goods and services that may be of interest to you. If you do not want us to use your information in this way, please use the unsubscribe button in on your user profile page. For more information, see Choices About How We Use and Disclose Your Information (below).
How Do We Store Your Data
The Company securely stores your data on servers leased from a reputable third-party hosting service located in the United States. Data is retained in accordance with the Company’s Terms.
The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your Personal Information, we cannot guarantee the security of your Personal Information transmitted to our Website. Any transmission of Personal Information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Website.
Data Retention and Deletion
We retain Personal Information for as long as reasonably necessary for the purposes for which it was collected and the specific business purpose outlined in this Privacy Policy. As a result, the Company retains Personal Information for as long as required based on applicable legal and regulatory requirements, the administrative and operational requirements of the Company’s businesses, and for the purposes for which we collected it. In some circumstances, we may store Personal Information for longer periods of time as necessary to comply with regulatory, tax, accounting, or legal requirements.
Users may request deletion of their Personal Information at any time. Following such requests, the Company deletes the data that it is not required to retain for purposes of regulatory, tax, insurance, litigation, or other legal requirements. For example, the Company retains location, device, and usage data for these purposes for a minimum of seven (7) years; while it retains such data, it may also use it for purposes of safety, security, fraud prevention and detection, and research and development.
The Company may also retain certain information, if necessary, for purposes of safety, security, and fraud prevention. When you use our Website, we ask that you comply with our Terms of Use associated with our Website which are intended to protect our Users, employees, and more generally the Company’s rights. For example, if you do not abide by our policies as set forth in the Terms of Use, you may be sanctioned and the Company may suspend or terminate your access to the Website including in the event of unsafe behavior or security incidents. The Company will retain certain information and Data in accordance with the suspension or termination to prevent that user from gaining access to the Website in the future. This Data may include for example personal identifier (if provided), your IP address, the identifier of your device, and your chat history, (if any).
Data Usage and Processing
We collect and use personal data including any Personal Information only where we have one or more lawful grounds for doing so. Such grounds may vary depending on where our Users are located, but generally include processing personal data:
In order to provide the Website, the Content, and other materials and information of the Website, we must collect and use certain personal data. This includes:
This includes using personal data to maintain and enhance our Users’ safety and security. For example, we use personal data to prevent use of our Website by Users who have engaged in inappropriate or dangerous behavior, such as by retaining data of banned Users to prevent their use of the Website.
This also includes purposes such as combating fraud; improving the Website, direct marketing, research, and development; and enforcing the Company’s Terms.
In addition, it includes using personal data to the extent necessary for the interests of other people or the general public, such as in connection with legal or insurance claims, and to protect the rights and safety of others.
We may share your Personal Information with non-affiliated companies or individuals that we contract with in order to provide the use and access of the Website or services (if any) (“Service Providers”). These services may include payment processing, providing products or services to you on our behalf, creating or maintaining our networks, systems, and databases, analytics, providing support, marketing, or responding to inquiries. We may also disclose your Personal Information to our service providers for the purpose of providing you with personalized content or targeted advertisements which may be relevant or of interest to you
We collect and use personal data to comply with applicable federal, state, and local laws. The Company may also share data with law enforcement regarding criminal acts or threats to public safety, or requests by third parties pursuant to legal processes.
The Company may collect and use personal data based on the User’s consent. For example, we may collect personal data through voluntary surveys. Responses to such surveys are collected on the basis of consent and will be deleted once no longer necessary for the purposes collected.
A User who has provided consent to the collection or use of their personal data can revoke it at any time. However, the User will not be able to use any Service or feature that requires the collection or use of that personal data.
We may use and disclose certain or de-identified information to our affiliates, business partners, and service providers, or through certain anonymized analytics data available through our Website to other users. We do not share deidentified data of the Users, other than to Service Providers, solely in connection with the provision of the Website. As used in this Privacy Policy, “deidentified” means information that cannot reasonably identify, relate to, describe, be capable of being associated with, or be linked, directly or indirectly, to you.
Data Sharing and Disclosure
We may disclose aggregated information about our Users, and information that does not identify any individual, without restriction.
We may disclose Personal Information that we collect or you provide as described in this Policy:
We may also disclose your Personal Information:
We strive to provide you with choices regarding the Personal Information you provide to us. We have created mechanisms to provide you with the following control over your information:
Marketing
The Company may send its Users information about its Website, products and services of the Company, always with the consent of the User. Users consent to marketing and promotional communication when they enroll for access to the Website pursuant to the Terms.
If you have agreed to receive such marketing materials, you may always opt-out at a later date. You have the right at any time to stop the Company from contacting you for marketing purposes.
What Are Your Data Protection Rights?
Your GDPR Privacy Rights. The Company is committed to making you fully aware of all of your data protection rights. Every User is entitled to the following:
Users who voluntarily provide their personal data in order for the Company to provide access and use the Website do so pursuant to the Company’s Terms. The retention, return, transfer, and destruction of personal data provided for such purposes is subject to the terms of such Terms.
If you make a request, the Company has one month to respond to you. If you would like to exercise any of these rights, please contact us at the information provided below.
Data Security
The Company maintains administrative, technical, and physical safeguards reasonably designed to guard Personal Information that has been provided to us from loss, misuse or unauthorized access, disclosure, alteration, or destruction. The Company utilizes commercially reasonable measures that comply with applicable laws and industry standards to secure and protect information transmitted via or stored through our Website. Nevertheless, no security system is entirely secure. As a result, while we strive to protect your information, we cannot guarantee or warrant the security of any information you transmit to our website.
California Resident Privacy Rights
Summary - Under the California Consumer Privacy Act, as amended and expanded by the California Privacy Rights Act and as implemented in appropriate regulations (“CCPA”), California residents have certain privacy rights, as provided therein. In addition, the CCPA provides certain exemptions that may apply to the Personal Information we collect from or about you, in particular information regulated by the Gramm-Leach-Bliley Act of 1999, the California Financial Information Privacy Act, the Health Insurance Portability and Accountability Act of 1996, and the California Confidentiality of Medical Information Act.
Right to Know About Information Collected, Disclosed or Sold – You have the right to request that we disclose what personal information we collect, use, disclose, and sell. To submit a verifiable request, please email webadmin@oakproof.co. If you have an account with us, we will verify the request by confirming the email address used to make the request is the same as the email address on file for the account. If you do not have an account with us, we will verify the request by sending an email to the email address used to make the request. We may ask for additional information reasonably related to the request to verify the request.
Collection of Personal Information – The categories of California Personal Information we may collect include the following: personal details, demographic information, contact details, consent records, location information, purchase and payment details, employer details, views and opinions. We also collect other kinds of information from you or other sources, which may include, but is not limited to, information about your use of, visits to and interaction and engagement with the Website, content and ads on the Website, all of which may be aggregated; browsing history; and searches for and interactions with e-commerce opportunities, such as merchants and offers contained in the Website.
We may collect California consumers’ Personal Information from the sources listed in the Section titled, “How Do We Collect Your Data?” As defined in that section, this may include:
We may obtain personal information from the following sources as well: GeoIP Data; ID; IDFA; IP address; ISP; SSID; IMSI; IMEI; Log files; Web Beacons; Pixel Tags; Local Shared Objects, such as Flash cookies, and Local Storage, such as HTML5, and equivalents. We use this data for the purposes listed above in the section titled, “How Will We Use Your Data” or for direct marketing as outlined in the section titled, “Marketing.”
Disclosure or Sale of Personal Information – We may have disclosed or sold the categories of Personal Information listed within this Policy for a business or commercial purpose. We may have disclosed such Personal Information to the following categories of third parties for a business purpose:
The Website is not intended for use by minors. We do not sell personal information of minors under 18 years of age without affirmative authorization.
Right to Request Deletion of Personal Information – You have the right to request deletion of Personal Information collected or maintained by us. To do so, please submit a request via email to webadmin@oakproof.co. If submitting a request by email, we may ask for additional information to verify your request. We may deny your request under certain circumstances, such as if we need to retain the information to comply with our legal obligations or complete a transaction for which your Personal Information was collected. If we deny your request for deletion, we will let you know the reason why.
The Right to Correct. In certain circumstances, you have the right to request that we correct any inaccurate information that we maintain about you.
Right to Opt-Out of the Sale of Personal Information – You have the right to opt-out of the sale of Personal Information by a business. To do so, please submit a request via email to webadmin@oakproof.co. If submitting a request by email, we may ask for additional information to verify your request.
Right to Non-Discrimination for the Exercise of a Consumer’s Privacy Rights – You have the right not to receive discriminatory treatment by the business for exercising your privacy rights conferred to you by the California Consumer Privacy Act. If you exercise certain rights, please be advised that you may be unable to use or access certain features of the Website.
Authorized Agent – To make a request under the California Consumer Privacy Act on a User’s behalf, we require a signed authorization letter from the consumer to Oak Proof GP, LLC When we verify your agent’s request, we may verify both your and your agent’s identity and request a signed document from you that authorizes your agent to make the request on your behalf. To protect your Personal Information, we reserve the right to deny a request from an agent that does not submit proof that they have been authorized by you to act on their behalf.
Contact for More Information – If you have any questions or concerns about our privacy policies and practices, you may contact us via email at webadmin@oakproof.co.
Date Privacy Policy Last Updated – Our Privacy Policy was lasted updated as of the date indicated at the beginning of the Policy.
Other California Privacy Rights - Under California’s “Shine the Light” law (California Civil Code Section 1798.83), California residents are entitled to request and obtain from the Company once per calendar year information about when we share your Personal Information with third parties for those third parties’ own direct marketing purposes. To request this information, please email us at the address indicated below in the Contact Us section, and note “California Shine the Light” in the subject line. Please be aware that not all information sharing is covered by the California Privacy Rights requirements and only information sharing that is covered will be included in our response.
Nevada Resident Consumer Privacy Rights
Generally, the Company does not sell consumers’ covered personal information for monetary consideration (as defined in Chapter 603A of the Nevada Revised Statutes). However, if you are a Nevada resident, you have the right to submit a request directing us not to sell your Personal Information. To submit such a request, please contact us using the information in the “Contact Us” section at the end of this document.
Notice to Virginia Residents
Under the Virginia Consumer Data Protection Act (“VCDPA”), Virginia residents have rights with respect to the collection, use, and disclosure of their Personal Information. To the extent that we collect Personal Information that does not otherwise fall under an enumerated exemption to the VCDPA, your rights as a Virginia resident to request to know, correct, and delete Personal Information are set forth below.
The Right to Know. You may request to know, access, and receive a copy of the Personal Information that we collect about you in a readily transferable format.
The Right to Deletion. In certain circumstances, you have the right to request that we delete the Personal Information that we have collected or maintain about you. We may deny your request under certain circumstances, such as if we need to comply with our legal obligations or complete a transaction for which your Personal Information was collected. If we deny your request for deletion, we will let you know the reason why.
The Right to Correct. In certain circumstances, you have the right to request that we correct any inaccurate information that we maintain about you.
The Right to Opt-out. You have the right to opt out of targeted advertising or sale of your Personal Information, as such terms are defined under the VCDPA.
We will take steps to verify your identity before processing your request to know, correct, or delete your Personal Information. We will not fulfill your request unless you have provided sufficient information for us to reasonably verify you are the individual about whom we collected Personal Information. To exercise your rights under the VCDPA, please contact us at one of the methods listed below. If you would like to exercise your right to opt out of the sale of your Personal Information, you may email webadmin@oakproof.co.
International Privacy Practices
In order to provide our Website, Content, products, and services to you, we may send and store your personal information outside of the country where you reside or are located, including to the United States. Accordingly, if you reside or are located outside of the United States, your personal information may be transferred outside of the country where you reside or are located, including countries that may not, or do not, provide the same level of protection for your personal information. We are committed to protecting the privacy and confidentiality of personal information when it is transferred. If you reside or are located within the European Union ("EU") or European Economic Area ("EEA") and such transfers occur, we take appropriate steps to provide the same level of protection for the processing carried out in any such countries as you would have within the EU and EEA to the extent feasible under applicable law. By accessing and using the Company Website, Users who reside, or are located, in countries outside of the United States, agree and consent to the transfer to, and processing of, personal information on servers located outside of the country where they reside, and assume the risk that the protection of such information may be different, and may be less protective, than those required under the laws of their residence or location.
Data Subject Rights - If you are a resident of the EEA, Switzerland, or the UK, you have rights to access, correction, deletion, portability, restrict or object to processing, and to lodge a complaint with a supervisory authority. You can submit these requests by email or reaching out using one of the outreach methods listed in the “Contact Us” section below. We may request specific information from you to help us confirm your identity prior to processing your request. Applicable law may require or permit us to decline your request. If we decline your request, we will tell you why, subject to legal restrictions. Please note that if you decide to exercise some of your rights, we may be unable to perform the actions necessary to achieve the purposes set out above or you may not be able to use or take full advantage of the Website.
Special Categories of Personal Information – The Company does not knowingly collect Special Categories of Person Information, which includes information about your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data, and data concerning health, sex life, and sexual orientation.
Data Transfers - Our Website is based, controlled, operated, and administered by us in the United States, where the Company’s servers are located. The laws of the United States may not have the same data protection laws as the jurisdiction in which you reside. If you visit our Websites outside the United States, your Personal Information may be transmitted to, stored, or processed in the United States and by using our Websites, you authorize the transfer to and processing of your Personal Information in the United States. If we transfer your Personal Information internationally in a manner which requires certain legal protections for your Personal Information, we will do so in accordance with appropriate safeguards mandated by applicable data protection laws. This may include, but is not limited to, transferring Personal Information pursuant to agreements that incorporate standard contractual clauses approved by applicable data protection authorities, or by other means approved by data protection authorities in the applicable countries from which the Personal Information is transferred.
Notice to Australian Residents
If you are a resident of Australia, you have rights under the Privacy Act of 1988 and the Australian Privacy Principles (“APPs”) to access, correct or delete your Personal Information where reasonably practicable. If you wish to exercise any of these rights, please contact us using the information provided below. We may request specific information from you to confirm your identity prior to processing your request. Please note that your Personal Information will be transferred outside of Australia and is subject to the laws of the receiving jurisdiction, including laws relating to disclosure of Personal Information. If we do not agree with a request to correct your Personal Information, we will give you notice in writing as to our reasons and the mechanisms available to you to appeal our decision.
Links to Other Websites
The Website may contain links or otherwise provide access to another website, mobile application, or Internet location (collectively “Third-Party Sites”). The inclusion of a link on the Website does not imply endorsement of the linked website or service by us. We have no control over and are not responsible for Third-Party Sites, their content or any goods or services available through the Third-Party Sites. This Notice does not apply to Third-Party Sites. We encourage you to read the privacy policies of any Third-Party Site with which you choose to interact.
Changes to Our Privacy Policy
We may revise this Privacy Policy from time to time. If we make any material change to our Privacy Policy, we will post a prominent announcement on the Website and will post the updated Privacy Policy here. Any such changes will be effective upon posting. The date the Policy was last revised is identified at the top of the page. You are responsible for periodically visiting our Website and this Privacy Policy to check for any changes.
To ask questions or comment about this Privacy Policy and our other privacy practices, contact us at:
OAK PROOF GP, LLC
E-mail: webadmin@oakproof.co
To register a complaint or concern, please contact: webadmin@oakproof.co.
How To Contact The Appropriate Authorities
Should you wish to report a complaint or if you feel that the Company has not addressed your concern in a satisfactory manner, you may contact your local Data Protection Authority.
